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CCAP e-SERVICE procedures

Bulletin Board Announcements

1. No full eService to CCAP (yet): CCAP is starting an eService pilot project. Over time, we intend to expand the number of panel participants in the pilot. If you are not yet in the pilot, we thank you for your patience while we work out the logistics here at CCAP for working with e-documents.

1. What is eService?: Think "Proof of Service." eService simply means that the normal-proof-of-service-paper copy that you would serve on CCAP can now be served (and accepted by us) via our service address email rather than via the U.S. Postal Service.

2. eService is not related to eFiling: Both the Third and the Fifth accept certain documents as filed via their eFiling portals. However, pilot project for service on CCAP includes a short list of documents that we can accept without shifting the cost of printing from the panel to us. Over time, we hope to expand our list of documents.

 

Details for eService Pilot Participants

 

1. Our eService email address

As of October 21, 2013, pilot participants may eServe CCAP for a short list of documents as noted below. If you have forgotten our eService address, please contact Stephanie Feilzer for assistance.

 

2. Will eService become mandatory at CCAP?

No. CCAP will eventually implement eService for our panel members who wish to use an electronic means of serving us with their documents. We understand that there may be panel members who prefer not to use email for certain documents, or who prefer not to use e-anything at all. For these panel members there is no need to opt out -- simply use the old tried-and-true print, stamp and snail-mail it.

 

3. Documents list for pilot

  • Any extension of time: REX
  • No issue briefs: Wende=WBF, or Phoenix H=PBF
  • Request for supplemental record correction (rule 8.340(b) letter): LRC
  • Motion to augment: AUG
  • Motion to abandon: ABA

 

4. Document naming convention: Case#_ClientLastName_3LetterCode

It is important for us to be able to quickly sort, drag and drop your document in the appropriate electronic case file. You can help us achieve this by using a standardized document naming convention that we have modelled after the Fifth District's eFiling preference.

EXAMPLE F012345_Smith_REX.pdf

It doesn't matter whether there is a space, an underline, upper- or lower-case letters; we simply need the three pieces of information to identify your document and case.

 

5. eService email subject line

The email subject line should state the appellate case number and case name.
For example: F012345-Smith

 

6. Can you eService opposing counsel?

Only attorneys who have agreed to accept eService may be eServed. E-Service in appellate proceedings is not expressly authorized by the Code of Civil Procedure, and so, as a precaution against any later claim of irregular service, special written agreements between the attorney and the agency involved are required. To date, neither the Attorney General's office in Sacramento, nor any County Counsel in the Third and the Fifth District have opted to join eService.

 

7. Is eService tied to eFiling in the court?

No. You may use eService on CCAP for documents filed in either the Third or the Fifth, regardless of whether the document is eFiled with the court or not.

 

8. What document format is acceptable?

Documents must be a single-document, text-searchable PDF format. Documents should NOT be scan-created PDFs. Use your current word processing program to convert or create a PDF format. Attach the PDF to an email and send it to our eService email address (see #1, above).

 

9. Is a paper copy also needed for service on CCAP?

No additional paper document is required. (However, this does not affect what you are required to file in the Court of Appeal or to serve on other parties.)  

 

10. How do I list eService in the Proof of Service for my document?

For a sample Proof of Service with eService language see our sample electronic POS (PDF).

 

11. Should I include my CCAP buddy as a cc on the email for my document?

No. All, or nearly all, "mail" items pass through our support staff for date stamping and recording in our case management system. Receiving the document directly in the staff buddy's email short-circuits this important step in document management within our office.

 

12. Recommended confidentiality warning

We recommend that you add a confidentiality warning to the body of your email.

In a juvenile dependency and delinquency and other confidential cases, attorneys should add the following language to the body of the email transmitting the eService document: "By law, the attachment is confidential. (Welf. & Inst. Code, sec. 827.) If you are not an authorized recipient under the law, you may not open it. Please notify the sender immediately and delete this email."

 

13. Who do I contact if I have questions?

If you have any questions about using eService, technical or otherwise, please contact Stephanie Feilzer.

 

 

 

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